Messages should be about College business only, including College-sponsored events. Other events or notices from unofficial or unrecognized groups are not considered College business.
Event promoters should avoid contributing to email fatigue on campus by sending more announcements than necessary to promote an event. Too much email about one event may cause students and employees to overlook announcements about other events or important College information. Guidance for specific types of events and lists is detailed below.
Speakers, readings, performances, exhibitions and films intended for the wider campus community. Promoters of these events are encouraged to send a save-the date email after reserving their event space followed by a reminder email as the date for the event approaches. No more than two reminders should be sent the week of the event. For example, an outside speaker is scheduled to give a talk in Oden Auditorium the evening of Oct. 24. The event promoter might send a save-the-date email in late Sept., followed by a reminder in mid Oct. and two more reminders the week of Oct. 20. At the moderator's discretion, this guidance may be adjusted as needed.
Weekly meetings, clubs, langage tables, workshops, etc. These types of standing events should be announced no more than once a week if the essential details of the meeting remain unchanged. Sponsors for these events are encouraged to cultivate their own distribution lists for their members or regular attendees.
Employee-info OR faculty-info but not both. Event announcements sent to employee-info should not also be submitted to faculty-info and vice versa. Faculty receive announcements sent to employee-info. Duplicating messages to these two lists unnecessarily clutters inboxes and creates additional work for moderators.
Not allemp or allstu. These lists are opt-in so a message sent to them will not reach all employees or all students, despite their names. Additionally, copying allemp or allstu when sending to employee-info and student-info unnecessarily clutters inboxes for those who do subscribe to those lists.
The moderator will screen submitted messages at least once each business day (normally Monday through Friday, 8:30 a.m.– 4:30 p.m.). This means that some messages submitted on Friday, as well as any submitted on Saturday or Sunday, may not be released until Monday.
Moderators have the option to either approve or to reject a candidate message. A rejected message is returned to the original sender. Please note that Google Groups does not include a field for the moderator to provide a reason why a message was rejected.
Inevitably cases will arise that will require judgment; that is one of the functions of the moderator. Moderators have the discretion to interpret the rules »Æ¹Ï¾«Æ·best interests of the College.
Recipients can control their subscription preferences under membership settings for each list.
Available options include:
Each email: Messages are sent to you individually as they are released to the group.
Abridged: Summaries are combined into a single email and sent daily.
Digest: Messages are combined into a single email and sent daily.
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